Organize printers into Printer Groups based on location or purpose to better track prints or material usage and to manage access to these printers. To do that, share your Printer Group with other Dashboard users. If you have Fleet Control, you can also send prints directly to a group’s queue via PreForm.

Easily organize printers and share printer access across a group and track their activity.

1. Click Printers. If you have not created printer groups, a list of your printers appear. If you have already, you will see your printers in Printer Groups.
2. Click Organize Printers. The printer organization options appear.

3. Click + New Printer Group on the top bar. A new, empty Printer Group appears in-line as a new header without any printers in it.

4. Name the Printer Group. Click Create to finalize the Printer Group

You can rename existing groups to make them easier to find and use.

1. Click Printers. A list of your printers and Printer Groups appears.
2. After creating at least one printer group, click Organize Printers. The printer organization options appear.
3. Click the name of a printer group.

4. Rename the Printer Group. Click × to close the edit bar.

When registering a printer to Dashboard, you can add it directly to an existing Printer Group.

For Form 4 generation printers running firmware versions 1.4.1 or older, enable Dashboard Logging before adding your printer to Dashboard.

Connect a printer to Dashboard using the personal registration code from the printer's Settings menu.

1. Ensure the printer's firmware is up to date
2. See table below:

If you are an admin of a Printer Group, you can remove a printer from that group.

1. Click Printers. A list of your printers and Printer Groups appears.
2. Click Organize Printers. The Edit Printers page appears.
3. Select the checkbox next to each printer you want to remove from a group. If you are not an admin of a group, the checkbox is not available.

4. Click Delete Selected at the top of the screen to deregister the selected printers from Dashboard and remove them from their respective groups.
5. Click Delete to confirm. The printer is deleted from Dashboard.

Admins can delete any empty Printer Group they administer. Deleting a group also deletes all queued prints and the group’s print history. Prints currently in progress are not affected.

1. Click Printers. A list of your printers and Printer Groups appears.
2. Click the Delete Group button to the right of the name of the group you want to delete. A confirmation window appears. The button is only active if the group is empty and you are an administrator of the group.

3. Click Delete Group to confirm. The group is deleted.

Admins can invite others to become members or admins of an existing Printer Group.

1. Click Printers. A list of your printers and Printer Groups appears.
2. Click the Share button to the right of the name of the group you administer and want to modify. The Share window appears.
3. Enter an email address at the top of the window.
4. Select an permission level for the new member (Member or Admin).
5. Click Send invite. An invite is sent to the email address.

Group members can leave a group if they no longer wish to view the group in Dashboard.

1. Click Printers. A list of your printers and Printer Groups appears.
2. Click the Share button to the right of the name of the group you want to leave. The Share window appears.
3. Scroll through the list of members in the group to find your own email address.
4. Click the down arrow next to your member type. The access control dropdown menu appears.
5. Click Leave Group.

Admins of a Printer Group have the permission to add new members, to remove existing members, and to delete the Printer Group.

1. Click Printers. A list of your printers and Printer Groups appears.
2. Click the Share button to the right of the name of the group you want to modify. The Share window appears.
3. Scroll through the list of members in the group to find the email address of the member you want to make an admin.
4. Click the down arrow next to their member type. The access control dropdown menu appears.
5. Click Make Admin. The selected member becomes an admin.

Admins can remove an existing member from a Printer Group.

1. Click Printers. A list of your printers and Printer Groups appears.
2. Click the Share button to the right of the name of the group you want to modify. The Share window appears.
3. Scroll through the list of members in the group to find the email address of the member you wish to remove.
4. Click the down arrow next to their member type. The access control dropdown menu appears.
5. Click Remove Access. The selected member is removed from the group.

Can I still register printers to just myself after I invited others to collaborate?

Yes. If you’ve already invited others to collaborate in a group, you can create a new printer group and move printers to it.

Can I leave a printer group?

Yes. If you are the only admin in the printer group and there are other users, you need to assign a new admin first. You cannot leave a printer group where you are the only user—you need to delete the printer group instead.

How can I remove a printer from a printer group?

You can delete a printer from your Dashboard. You can also move printers between printer groups, effectively adjusting access to them.

Can I share only a single printer in the printer group?

No. In order to do that, you need to move the printer to another printer group and set the sharing settings of that printer group accordingly.

What if I delete a printer group?

You can only delete a printer group if it is empty. Only admins can delete printer groups. Prints in progress won’t be aborted. Prints in the queue and print history will be deleted.

Am I a different kind of admin in the printer groups I created?

No. If you make others admin, they have the same access rights and privileges as you. Note that this means that they can even revoke your admin rights.